Inventory Associate


Reports to: Inventory Manager

Direct Reports: None

FLSA Exemption: Non-exempt

Division:  Logistics & Inventory

Travel required (% of time): 0%


This position is responsible for the tracking and inventory of materials and products in compliance with the State of Pennsylvania rules and regulations, the movement of products among medical marijuana facilities, and the data tracking management systems to accomplish these tasks. 

The successful candidate will possess a passion for organization, excellent interpersonal and communication skills, and a willingness to continually learn more about this unique industry. 

Primary Responsibilities:

  • Ensure accurate and up-to-date inventory of all plant material, cannabinoids, medicinal marijuana products by conduct daily, weekly and monthly inventory counts in accordance with the rules and regulations of the Pennsylvania Medical Marijuana Program.

  • Enter all plant kills as they occur and ensure all new clone plants are entered into MJ Freeway as they are created

  • Track seed to sale of all products as they leave the facility 

  • Create new plant ID numbers and tags for all clones

  • Create and implement tracking logs for cultivation staff to ensure all cannabis activity is documented, ensuring they are updated and maintained accurately

  • Liaison with department managers/supervisors to ensure they understand the value and importance of inventory

  • Ensure each department is properly maintaining their area of MJ Freeway as product enters and exits their department

  • Immediately report any discrepancies to the Inventory Manager, escalating to the COO for further action if it cannot be resolved within a 24-hour period

  • Assist Cultivation team when needed



  • High School Diploma or equivalent

Work Experience Required

  • Minimum 2 years of experience in warehouse management, inventory control or related area.  

Skills and Abilities

  • Excellent analytical and reporting skills

  • Must be comfortable working in a fast paced environment

  • Advanced Microsoft Office skills specifically with Word, Excel and PowerPoint

  • Knowledge of computer and office equipment and programs

  • Excellent time-management skills; ability to effectively plan and prioritize

  • Extensive math skills required for inventory, projections, measurements, calculations

  • Skill in managing physical resources (budgeting, inventories, equipment, materials)

  • Ability to focus; attention to detail

  • Ability to communicate clearly and calmly

  • Ability to remain calm in periods of high stress or unusual activity

  • Ability to maintain confidentiality and absolute reliability and honesty 

Physical Requirements

  • Extended time standing, walking, bending, and reaching

  • Ability to lift and carry up to 50 pounds for a distance of 100 feet

  • Close visual focus required

  • PA state resident; valid driver license.

  • Must pass a state and FBI Background check (state mandated)